DG & President ,BOD Installation Final Preparation
| Meeting Date | 01 Jul 2023 |
| Meeting Time | 12:00:00 |
| Location | DG Office |
| Meeting Type | Regular |
| Meeting Topic | DG & President ,BOD Installation Final Preparation |
| Meeting Agenda | Attendees: District Governor (DG) Club President Board of Directors (BOD) Members Agenda: Opening and Welcome The meeting was called to order by the Club President. The DG and BOD members were welcomed. Installation Ceremony Overview The Club President provided an overview of the upcoming installation ceremony, including the date, time, and venue. The roles and responsibilities of the DG, Club President, and BOD members during the ceremony were discussed. Event Logistics Discussion on the logistical arrangements for the installation ceremony, such as seating arrangements, stage setup, audiovisual requirements, and decoration. Confirmation of the availability and coordination of volunteers and event staff. Review of the agenda and sequence of events. Speeches and Presentations Discussion on the speeches and presentations to be delivered during the installation ceremony. Planning and coordination of the DG's address, the Club President's address, and any other significant presentations. Ensuring the speeches align with the theme and objectives of the installation ceremony. Awards and Recognitions Identification and confirmation of awards and recognitions to be presented during the ceremony. Coordination with the DG for any special awards or recognitions to be given at the event. Ensuring proper documentation and preparation of certificates, plaques, or trophies. Protocol and Etiquette Discussion on the protocol and etiquette to be followed during the installation ceremony. Guidelines for dignitary introductions, seating arrangements, and proper handling of official procedures. Emphasis on maintaining a respectful and professional atmosphere throughout the event. Rehearsal and Run-through Planning and scheduling of a rehearsal or run-through session for the installation ceremony. Coordination with all key participants to ensure smooth transitions and flawless execution of the event. Assigning roles and responsibilities for each participant during the rehearsal. Any Other Business Any additional items or concerns raised by the DG, Club President, or BOD members were discussed. Next Steps and Adjournment Summary of action items and responsibilities assigned to the relevant individuals. Confirmation of the date, time, and location of the next meeting, if applicable. The meeting was adjourned by the Club President. |
| Chief Guest | |
| Club Members Present | 25 |
| Minutes of Meeting | Attendees: District Governor (DG) Club President Board of Directors (BOD) Members Agenda: Opening and Welcome The meeting was called to order by the Club President. The DG and BOD members were welcomed. Installation Ceremony Overview The Club President provided an overview of the upcoming installation ceremony, including the date, time, and venue. The roles and responsibilities of the DG, Club President, and BOD members during the ceremony were discussed. Event Logistics Discussion on the logistical arrangements for the installation ceremony, such as seating arrangements, stage setup, audiovisual requirements, and decoration. Confirmation of the availability and coordination of volunteers and event staff. Review of the agenda and sequence of events. Speeches and Presentations Discussion on the speeches and presentations to be delivered during the installation ceremony. Planning and coordination of the DG's address, the Club President's address, and any other significant presentations. Ensuring the speeches align with the theme and objectives of the installation ceremony. Awards and Recognitions Identification and confirmation of awards and recognitions to be presented during the ceremony. Coordination with the DG for any special awards or recognitions to be given at the event. Ensuring proper documentation and preparation of certificates, plaques, or trophies. Protocol and Etiquette Discussion on the protocol and etiquette to be followed during the installation ceremony. Guidelines for dignitary introductions, seating arrangements, and proper handling of official procedures. Emphasis on maintaining a respectful and professional atmosphere throughout the event. Rehearsal and Run-through Planning and scheduling of a rehearsal or run-through session for the installation ceremony. Coordination with all key participants to ensure smooth transitions and flawless execution of the event. Assigning roles and responsibilities for each participant during the rehearsal. Any Other Business Any additional items or concerns raised by the DG, Club President, or BOD members were discussed. Next Steps and Adjournment Summary of action items and responsibilities assigned to the relevant individuals. Confirmation of the date, time, and location of the next meeting, if applicable. The meeting was adjourned by the Club President. |