BOD July 23
| Meeting Date | 09 Jul 2023 |
| Meeting Time | 09:00:00 |
| Location | Green signal, Apte Road |
| Meeting Type | BOD |
| Meeting Topic | BOD July 23 |
| Meeting Agenda | Agenda for the Board of Directors Meeting on 9th July: 1) Opening Remarks and Introduction Welcome and introductions 2) Approval of the previous meeting minutes Presentation: Year Calendar and Planning Meeting for the Next 3 Months Presentation of the year calendar 3) Discussion and planning for the next three months Identification of key events, activities, and goals 4)Planning: Monsoon Trip Discussion on organizing a monsoon trip Selection of a destination and proposed dates Allocation of responsibilities for trip coordination 5) Planning: Medical Service Project Presentation by the Medical Director on the proposed medical service project 6) Discussion on project details, objectives, and target beneficiaries Approval of the project budget by the Board of Directors 7) Planning: Service Project Presentation on another service project proposal Discussion on the project's purpose, implementation, and expected outcomes Allocation of resources and responsibilities for the project 8) Planning: Interact Installation and RYLA Presentation by the New Generation Director or their representative Discussion on the planning and execution of Interact installation and RYLA (Rotary Youth Leadership Awards) Allocation of resources and support for these initiatives 9) Information: Upcoming Host Events and Approvals Updates on upcoming host events and programs Discussion on necessary approvals and coordination 10) Membership Planning and Induction Presentation by the Membership Director on membership planning strategies Discussion on membership growth goals and recruitment initiatives President-led discussion on related topics 11) RCPDg Club and Trust Account Budget Update Presentation of the RCPDg Club and Trust account budget Overview of provisions and expenditures until 30th June Discussion on financial matters and any necessary actions 12) Any Other Business Opportunity for members to raise additional points or discuss relevant matters Items to be discussed should be submitted to the Chair in advance 13)Conclusion and Next Steps Summary of key decisions and actions taken during the meeting Assignment of follow-up tasks and responsibilities Confirmation of the date and time for the next Board of Directors meeting Closing remarks by the Chair |
| Chief Guest | |
| Club Members Present | 10 |
| Minutes of Meeting | . Opening and Welcome The meeting was called to order by President Dr. Umesh D Falak at 9.30 am. He welcomed all the board members present. 2. Financial Update President Dr. Umesh D Falak informed the board that the Trust currently has a balance of Rs. 1,13,833/-. Due to a shortage of funds, he announced that he will donate Rs. 10,000/- to the Trust. He appealed to all BOD members and Club members to contribute to the Trust for ongoing projects. 3. Donation from Bahuli School It was informed by IPP Dr. Amit Andre, that Bahuli School, our new Interact School, has pledged to donate Rs. 25,000/- to the Trust. The board expressed gratitude for their support. 4. Global Grant Update The board was informed that all formalities for the last Global Grant have been completed and it is expected to close soon. Following its closure, efforts will be made to follow up on the next Global Grant for the Happy School project. 5. Club Finances In the absence of the Treasurer, President Dr. Umesh D Falak presented the figures from last year's Balance Sheet and discussed the details of all income and expenses incurred during the previous year. The opening Balance as on 1-7-2022 was Rs. 1,32,133/-. Balance as on 30-6-2023 is Rs. 18,625/-. IPP Dr. Amit Andre presented bills of Rs. 30,500/- for payment on account of expenses incurred during his tenure. The BOD sanctioned the payment to IPP, which will be processed once the Treasurer returns. Since more expenses were incurred than budgeted on meetings/ fellowships and non-receipt of fees from certain members, expenses during the year went above the receipts. Regrettably, we had to remove three members from our group because they did not fulfil their dues payment obligations. 6. Induction of New Members The board agreed that for the induction of new members, printed Standard Operating Procedures (SOPs) will be provided, and an application form will be taken. Prospective members will be required to attend at least two meetings before their actual induction. 7. Acceptance of Past Rotarians Vikas Tople informed the board about two past Rotarians from other clubs who expressed their interest in joining the club. The BOD agreed to accept them as members. 8. Cervical Cancer Vaccinations A total of 300 cervical cancer vaccinations from the previous year's project were discussed. Alkatai, the medical Co-Director, will coordinate with Bahuli School and Pratham NGO for administering the vaccinations. 9. Announcement of Moms of BOD As per RI regulations, the moms of BOD members will be informed in a common group and announced during a business meet of every month. 10.Installation of Interact Clubs The installation of five Interact Clubs was discussed. During the installation ceremony, a medical project such as oral checkups, dental care, or any relevant initiative will be planned. 11.Pediatric Surgery The board announced that the first pediatric surgery will be conducted in the current month. An MOU needs to be made with the CSR partner who has committed to supporting 20 surgeries throughout the year. 12.Non-Medical Service Project The Aerators project, a non-medical service project, was discussed. Each member will inform their respective societies and confirm the number of participants during this month. 13.Tree Plantation The board expressed its intention to plan a tree plantation event at either Wajeghar or Varvand. Further details will be worked out shortly. 14. Monsoon Trip An overnight monsoon excursion to Mahabaleshwar has been organized for the dates of July 29th and 30th. The cost for this trip is Rs. 4,000, which needs to be paid in advance and is non-refundable. Payment can be made through Google Pay to the number 9545770058 (Ketki Falak) or in cash, no later than July 15th, 2023. 15.Fellowship Expenses To cover fellowship expenses of BOD meetings, it was decided that each BOD member will initially contribute Rs. 1000/- via GPay to the Secretary, Sarita Goenka, on her number 9370000062. 16.Next BOD Meeting will be held on Sunday 6th August. 17.Adjournment The meeting was adjourned at 11 am. |