BOD Meeting
| Meeting Date | 17 Dec 2023 |
| Meeting Time | 11:00:00 |
| Location | Rtn Vikas Tople's house |
| Meeting Type | BOD |
| Meeting Topic | BOD Meeting |
| Meeting Agenda | Agenda for the Board of Directors (BOD) Meeting on November 3, 2023: Venue: Rtn Vikas Tople's house 11. 00 – 12.30 Meeting 1) Administrative Planning and Approval of Meetings (10 mins) Discuss for upcoming meetings: • November 4, 2023 (Saturday) – Meeting called by DG Manjoo for Conference discussion., at Damle Hall • November 5, 2023 (Sunday) – Service project and fun activities ➢ Breakfast for inmates of Matoshri Vrudhashram. Cost approx. Rs. 3000/-. Money will be given from Sunshine box. If any shortfall, President or any other members will donate. ➢ Treasure Hunt ➢ Breakfast (Complimentary) ➢ Visit to Conference Venue • November 5, 2023 (Sunday) -Annadan and Arogya Shibir for LGBTQ and sex workers – Our Club is Co-Host for this Project. • November 11, 2023 (Saturday)-Diwali Party-To plan budget, and contribution amount from members. • November 16, 2023 – Business Meeting • November 23, 2023 – AG meeting/Joint meeting with Speaker • November 30, 2023 – Month end meeting-Cake cutting 2) Foundation Discussion (5 mins) • Foundation Director to Appeal to all for getting Non-Rotarian Donations. – 5 Received • Register for Foundation Seminar 3) Service Projects Planning and Approval of Budget (10 minutes) • Review and approve the budget for service projects: • Asmita Project – Proposed as beneficiaries, students of Maharshi Karve College and SNDT College – Rtn Anita and Rtn Alkatai working on it- to give update • Progress update on Dhaga Project – 4 machines given • Progress on application received from Velhe for New Borwell. • Aerators-progress • Bahuli School has donated Rs. 20,000/- to our Trust. • DEI project approved- and Rs. 5,000/- given for the same. • Cheque of Rs. 10,000/- given for opening account for Global Grant, has been received back. 4) Medical Projects Planning & Approval of Budget (10 minutes) • Discuss and approve the budget for medical projects: • Plan for BMD and Eye Camp in Velhe- Budget of ₹ 22,000 approved. • Plan for forming RCC (Rotary Community Corps) in Velhe. • Talk on Nutrition for Velhe Farmers by FL Rtn Ketki Falak. • Any other projects suggested by Medical Director and Co-Director • As decided in last BOD, the CSR received for Anganwadis, be used for the Gift of Life Project. The same has been approved by Literacy Director also. It can be a Global Grant Project, and the shortfall of Rs. 3 lacs for Club contribution, will be arranged by Rtn. Vikas. 5) Literacy Project Planning & Approval of Budget (10 mins) • Literacy Director, Rtn Mamata Kolhatkar, to inform and discuss any projects to be taken this month 6) New Generation Initiatives (5 mins) • New Generation Director, Rtn Rupa Pingale, to inform and discuss any projects to be taken this month 7) Conference Discussion (5 mins) • Conference Chairman to appeal to all members to pay ₹11,500 in Cash or in Club Account asap. 8) P I Activities (5 mins) • PI Director, Rtn Prachi Andre, to inform of club PI activities done so far. 9) AG (Assistant Governor) Assembly (2 mins) • All Directors requested to keep your report ready for AG meeting 10) Status of Signatory for Trusts and club in bank changes to be done asap (5 mins) 11) Multi District RYLA (5 mins) • Formation of Team of Volunteers 12) Membership- (5 mins) • Action plan for defaulters of fee payment, before the next Invoice is prepared. • Plan for growth of Club Membership • Membership Director, Rtn. Jayant Kolhatkar, to update on visit to Rtn Amit Andre, regarding his resignation 13) Any other point with the permission of the President (5 mins) Please ensure that these agenda items are discussed in the specified time frames to keep the meeting organized and productive |
| Chief Guest | |
| Club Members Present | 7 |
| Minutes of Meeting | MINUTES OF BOD MEETING HELD ON December 17, 2023, at 10.00 am at the residence of Honourable Members, Rtn Vikas and Archana Tople Members Present: 1. Dr. Umesh D. Falak - President 2. Sarita Goenka - Secretary 3. Ketki Falak 4. Vikas Tople 5. Sharad Disale 6. Omkar Bhadsavle 7. Rtn Archana Tople - Guest Opening and Welcome: The fellowship commenced at 10:00 am, Meeting started at 10.30 am with President Dr. Umesh D. Falak welcoming all the present board members. 1) Administrative Planning and Approval of Meetings Following upcoming meetings were discussed and approved: • December 22, 2023 (Friday) – Joint program with RCP Karve Nagar and 4 other clubs- Shukrangan, Mukundra Panshinkar Auditorium. Our contribution-approx Rs. 1,500/- • December, 30, 2023 (Saturday)-New year Party-To plan budget, and contribution amount from members. • January 5, 2024 (Friday)-Joint meeting with RCP Bhigwan, to see Flamingos. Our contribution Rs. 5,000/-. 2) Membership- The fees for the following 3 members is due: o Rtn Amit Andre o Rtn Prachi Andre o Rtn Kaushal Ladiya • All 3 members have given their resignation, and want to leave the Club. The resignation has been accepted, bod will take advice from DG Manjoo about final decision about resignation with a request to pay dues for the first half of the year. 3. Conference Discussion • Discussion with Conference Chair, Rtn. Vikas Tople, regarding, and allotment of work to all members • Conference Chairman to appeal to all members to pay ₹11,500 in Cash or in Club Account asap. 4) Foundation Discussion (5 mins) • Foundation Director has Appealled to all to donate • Foundation Director has also Appealled to all for getting Non-Rotarian Donations. 5) Since other Directors were not present, no other topics were discussed 6) Next BOD Meeting: The next BOD Meeting is set for Sunday, January 7th, 2024. • Adjournment: The meeting was adjourned at 12 noon |